E-mail safety tips | email safety | how to safety email | how to manage account | how to protect the mail

Email Safety Tips

Do not open unexpected attachments.
Use Spam Filters
Beware of Spoof Emails or Phishing.
Don’t send sensitive data in email.
Avoid clicking on links in the body of an email message. While these links may not be a phishing attempt, they may not go to the site you intend.  Unless you are completely comfortable that the email is legitimate, it is best to copy and paste the link or type it in directly in your browser.

5 Tips to Manage Email Attachments

1. Do not open an attachment unless you are expecting it AND you know who it is from.
2. If you receive an attachment from someone you don’t know, delete it immediately without opening it.
3. Use anti-virus software and keep it updated.
4. If you need to send an attachment, contact the recipient and let him know you are sending it.
5. Use spam filters to block unsolicited email. Many viruses are sent as spam.

Managing Spam Email

• Setting up spam filters on NACS MailBox Services.
• Go to My Email Options at www.nacs.uci.edu/email/options and login with your UCInetID and password.
• Click on the Spam Filtering tab.
• Select the type of filtering you prefer, default or strict. Click the Submit button.
• Click the Logout tab.
• If you receive your email from another server on campus, you may have spam filtering as well. Check with your local computer support.

Spoof Email (Phishing)

6 Ways to Recognize Phishing

1. Generic Greeting For example, “Dear Customer”.
2. Sense of urgency. May include an urgent warning requiring immediate action.
3. Account status threat. May include a warning that your account will be terminated unless you reply.
4. Forged email address. The sender’s email address may be forged, even if it looks legitimate.
5. Forged links to Web sites. There is often a link to a Website to “fix” the problem. These are usually forged.
6. Requests for personal information. Asking for login and password info, either in email or via the link.

Don’t Send Sensitive Data in Email

• The Risks of Sending Sensitive Data in Email
• Sending email is insecure.
• You are storing sensitive data on your computer.
• You no longer control the sensitive data.
• The sensitive data may be sent to others without your knowledge.
• Alternatives to Sending Sensitive Data in Email
• Faculty, Staff, and Grad Students can use their WebFiles account. You can then share the information by using permissions or tickets.

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